Construction Coordinator

Job Description:

Construction Coordinator

Description

Position Description

HELP BUILD THE FUTURE OF OUR CITY: JOIN US AS A CONSTRUCTION COORDINATOR

Are you an experienced construction professional who thrives on seeing major projects come to life? Do you have a knack for bridging the gap between blueprints and reality? If you are ready to play a defining role in shaping our community’s infrastructure, we want you on our team.

Tulare is a full-service Charter City with approximately 400 full-time employees. The City of Tulare is a supportive organization where people take pride in their work and in the community they serve. Tulare is also a place where people can grow professionally, a place that values innovation and a place where people can make a positive and lasting change in the community.

We are seeking a skilled Construction Coordinator to lead contract administration, ensure compliance, and drive our Capital Improvement Projects (CIP) to successful completion. Working under the general supervision of the Senior Project Manager, you will serve as a vital link between contractors, field inspectors, utility companies, and the public.

Why This Role Matters

As our Construction Coordinator, you aren’t just monitoring job sites—you are safeguarding City resources and ensuring that public spaces, facilities, and utilities are built to last. You will have a high degree of independence, overseeing major capital projects from pre-construction to final closeout. You will also serve as a mentor and guide to field personnel, helping elevate the quality of our inspection team.

Impact and Responsibilities

• Drive Project Success: Manage contract work for the construction and renovation of City buildings, parks, roads, and utilities. Ensure projects stay on schedule, within budget, and clear of construction claims.
• Lead Contract Administration: Oversee RFIs, change orders, product submittals, and progress payments. Balance expenditures and contribute your expertise to CIP budget recommendations.
• Be the Problem Solver: Mediate construction standard differences between inspectors and contractors, negotiate disputes, and resolve citizen or developer complaints with transparency and professionalism.
• Collaborate & Communicate: Act as the primary point of contact for utility companies, outside agencies, and city departments to keep all stakeholders aligned and informed.

The Ideal Candidate

• The Technical Expert: Deep knowledge of public works construction practices, standard specifications, and civil engineering principles.
• The Project Leader: Proven experience in contract administration, cost estimation, blueprint review, and construction scheduling software.
• The Effective Communicator: Ability to explain complex technical projects clearly to citizen groups, legislative bodies, and contractors alike.
• The Regulation Savvy: Familiarity with local, State, and Federal rules, including safety standards, storm water regulations, and building codes.

Ready to Make an Impact?

If you are a proactive leader with the skills we are looking for, we encourage you to apply.

APPLICATION PROCESS

To be considered for this position qualified applicants must submit an application with detailed information in each section of the application: Education, Work History, Certificates and Licenses, and Skills.

In addition to submitting a detailed application, applicants are required to respond to the supplemental questions associated with the application and attach the required typing certificate. Responses to the supplemental questions will be used to evaluate applicants' qualifying knowledge, skills, and abilities. Resumes may be attached but will not be accepted in lieu of a complete, detailed application.

INTERVIEW PHASE

The most qualified applicants will be invited to take part in the interview phase which will be conducted on THURSDAY, OCTOBER 15th.

POSITION DESCRIPTION

Under general supervision of the Senior Project Manager, the Construction Coordinator assists in planning and overseeing capital improvement projects for enforcement and compliance with City contract specifications. Assists in providing oversight and guidance to Construction Inspectors and assigned technical staff. Performs comprehensive construction management duties including contract administration of improvement projects and providing oversight and guidance to field personnel. Coordinates the management of construction projects, including capital improvement projects; coordinates assigned activities with various divisions, outside agencies and the general public. Coordinates, schedules, assigns, monitors, and inspects work of contractors in the performance of various construction projects. Perform related duties as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from the Senior Project Manager. No regular supervision of staff is exercised, but this position provides oversight and guidance to staff as it relates to assigned projects.

CLASS CHARACTERISTICS

This position is a single position class. Receiving general direction from the Senior Project Manager, the incumbent performs a variety of technical and management work of considerable difficulty, oversees and provides guidance to lower level professional and/or technical staff involved in the investigation, quality control, quality assurance, and/or inspection of construction projects. The incumbent oversees the construction of major capital projects. This position oversees and provides guidance to contractors and other professionals necessary to design and construct projects.

Examples of Essential Functions

Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. The duties listed below represent the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is related or a logical assignment to this class.

• Coordinates pre-construction, construction progress, and final closeout meetings.
• Provides support to technical staff and contractors related to code and ordinance enforcement and construction projects.
• Provides narrative and written technical reports related to preliminary construction site inspections, quality control, and the review and authorization of franchise utility permits.
• Responds to and resolves contractor, developer and citizen complaints, concerns and questions related to capital improvement construction projects.
• Mediates construction standard differences between Inspectors, Contractors and Developers as needed.
• Maintains, develops and protects assigned City resources and facilities.
• Coordinates, schedules, assigns, monitors work of contractors in the performance of various construction projects to include, but not limited to, facilities, utilities, parking lots, paving, road widenings, sidewalks and curbing work.
• Reviews blueprints, plans, specifications, and contracts.
• Estimates costs and identifies problem areas.
• Review, prepare and recommend approval of progress payments to contractors.
• Monitors ongoing and completed construction work to ensure compliance with approved plans and specifications, City ordinances and department regulations.
• Communicates with residents and business owners to provide advance notice of scheduled construction work, and responds to questions and concerns.
• Manage and supervise contract work involved with the construction and renovation of City buildings, facilities and parks.
• Manage and administer capital project contracts; ensure projects are completed on schedule and within budget, while avoiding construction claims.
• Manage and prioritize workload to ensure completion within established time schedule.
• Oversee and track all request for information (RFIs), change orders, product submittals, and all correspondence related to each project.
• Attend and coordinate weekly meetings with project team to verify the project schedules and review change orders.
• Coordinate work with contractors, utility companies and City departments.
• Participate in the preparation of the Capital Improvement Project budget.
• Prepare cost estimates for budget recommendations.
• Monitor and control expenditures.
• Answer questions and provide information to the public.
• Investigate complaints and recommend corrective action as necessary to resolve complaints.
• Assist in preparation of bid specifications and contracts.
• Negotiate and resolve construction disputes; assist and participate in construction claim defenses.
• Assist in the selection and negotiation for consultant services.
• Assist in evaluation and negotiation of capital project change orders and draft change orders.
• Coordinate with City departments to ensure that all plans and specifications are in compliance with all Federal, State and local regulations and guidelines.
• Coordinate with outside utility companies to ensure all plans and specifications are in compliance with their requirements.
• Determines methods and procedures and provides appropriate recommendations for completion of more difficult phases of the work.
• Directs the execution of all necessary permits and licenses.
• Meets with citizen groups, the legislative body, and with the general public to explain projects and programs.
• Performs other related tasks as required.

Qualifications / Requirements

KNOWLEDGE OF/SKILL IN/ABILITY TO:

• Procedures, practices, methods, materials and equipment required to perform construction projects, to include, but not limited to, facilities, utilities, parking lots, paving, road widening, sidewalks and curbing work
  
• Legal and departmental regulations relating to public works construction and contract requirement.
• Basic principles of civil engineering relating to public works construction.
• Code compliance practices.
• Effective principles and methods utilized in inspecting major construction projects.
• Modern methods, materials and equipment employed in building construction and heavy construction projects.
• Civil, hydraulic, mechanical, electrical, structural, geological and sanitary engineering as they relate to construction/project management
• Comprehensive knowledge of mathematics including algebra, geometry and statistics.
• Laws, ordinances and standards relative to the construction and inspection or repair of buildings, other structures, and civil works.
• Principles and practices of contract administration as related to engineering, design, and construction; principles and practices of effective management, supervision and training.
• Construction project management procedures and techniques.
• Construction material and supply specifications and standards.
• Public relations and customer service practices and procedures.
• Computer applications related to the work, including word processing, database, and spreadsheet applications (i.e. Word, Excel, PowerPoint), including software relating to construction scheduling and management.
• City policies and procedures.
• General knowledge of fire codes.
• Pertinent local, State and Federal rules, regulations and laws including storm water regulations, and mitigation requirements for hazardous materials including asbestos and the handling of potentially dangerous materials.
• Current methods of evaluating the need for building renovations or alterations.
• Planning, scheduling and estimating construction costs.
• Principles and practices of work safety.
• Civil, structural, electrical, traffic, geotechnical and mechanical engineering principles and practices as they relate to construction management services.
• Contract administration principles and practices.
• Principles and practices used in the planning, design, inspection and construction of city facilities and infrastructure.
• Standard specifications for public works construction.
• Effective oral and written communications.
• Inspecting, reviewing, evaluating, modifying, or changing construction and building plans and specifications.
• Analyzing technical reports for compliance with material specifications.
• Interpreting and enforcing applicable Federal, State and City construction codes and ordinances.
• Mediating differences among contractors, developers, and inspectors.
• Effectively overseeing, supervising, delegating and providing guidance to other staff as assigned.
• Resolving customer complaints and concerns.
• Coordinate, schedule, assign, and monitor work performed by contractors.
• Conduct detailed technical inspections or ongoing and completed construction work.
• Read and interpret blueprints, plans, specifications, and contracts.
• Track, monitor and record ongoing construction work projects.
• Estimate and monitor costs of construction work projects.
• Communicate professionally with contractors, engineers, architects, outside agencies, other City departments, residents and business owners.
• Organize, implement and direct the operations and activities of a building project; identify problems with plans and specifications that may result in problems constructing projects.
• Assist in establishing and monitoring the construction budget, prepare and administer program budgets.
• Communicate clearly and concisely both orally and in writing; prepare clear, concise and competent reports, correspondence and other written materials and make clear oral presentations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Interpret ambiguities between the plans and specifications that may arise while in the field.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Prepare and verify estimates of construction costs.
• Manage construction schedules.
• Determine the status of construction work and verify adherence to contractual obligations.
• Exercise sound administrative judgment and initiative in the development of new methods and procedures and in the solution of difficult problems.
• Direct inspections and maintain archive compliance with contracts, construction plans, materials, and specifications.
• Contact owners, contractors, and the general public, and effectively establish and maintain good working relationships.
• Work effectively in a fast paced environment, be decisive and work under pressure particularly when face with unexpected occurrences and delays.
• Perform other related duties as assigned.

Education and Experience: Any combination of training and experience which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to graduation from an accredited four-year college or university with major coursework in construction management, civil engineering, business administration, or related field, and four (4) years of experience in construction or project management with demonstrated experience in project management of public projects.

Licenses and Certifications:

• Possession of, or ability to obtain, a valid Class C California's driver's license.
• A California General Contractor's License is desirable.
• Certification by the Project Management Institute is helpful (but not required) to demonstrate possession of the range of knowledge of project management techniques and methods being sought.

Additional Information

PHYSICAL DEMANDS

This is a position that requires visiting construction job sites and being able to physically verify work performed. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to inspect various commercial and residential development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points; to attend meetings and to operate a motor vehicle; vision to read printed materials and a computer screen and to make inspections; color vision to identify materials, structures, wires, and pipes; and hearing and speech to communicate in person and over the telephone or radio. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, climb, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to fifty (50) pounds and heavier weights with the use of proper equipment. Independent travel throughout the assigned area is required.

ENVIRONMENTAL ELEMENTS

Employees work partially in an office environment with moderate noise levels and controlled temperature conditions, and partially in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

May be required to work on evenings, weekends, and holidays.

• Members of the California Public Employees' Retirement System (PERS). In accordance with the California Public Employees Pension Reform Act of 2013 (PEPRA), the City of Tulare will offer the following retirement benefit (2.0% at 62) to new PERS members beginning January 1, 2013 with three (3) years final compensation. Existing PERS members with no break in service will receive the 2.5% at 55 formula with single highest year.
• City pays a portion of the employee and dependent coverage costs of group medical, dental and vision insurance. An opt-out plan is also available.
• Life insurance - $20,000 coverage.
• 10 working days vacation per year. Additional days based on years of service.
• 12 days sick leave per year.
• 15 holidays annually: 12 city observed holidays, plus birthday credit and 2 in-lieu holidays.
• Flexible benefit program - IRS Section 125 Plan.
• Deferred compensation plan - 457 Plans available.
• City sponsored employee health care clinic - Services include: general medical care and health and wellness coaching. No deductibles, co-pays, or out-of-pocket expenses.

Closing Date/Time: 10/4/2026 11:59 PM Pacific

Salary:

$81,471.72 - $99,029.28 Annually